Admissions Policy

Open Enrollment for the 2017-2018 School Year

Enrollment for the 2017-2018 school year is open from October 1, 2017 through January 31, 2018.  A public lottery will be held on February 8th at 5PM, if we have more applicants than spots available. Any applications received after January 31, 2018 will be placed directly after any wait listed students from the lottery in the order the application was received. Please read our Admissions policy below that was adopted by the Board of Directors last year.  Note:  Please call the school at 252-294-2533 for if you would like further questions.

_________________________________________________________

Wilson Preparatory Academy
Admissions Policy

Purpose: This policy is in place to address the process for handling admissions at Wilson Preparatory Academy. The goal of this admissions policy is to declare the process and methods that will be used to admit students in a fair and consistent way that does not offer priority to any student except those specifically noted in charter school law 115C-238.29F(g)(5).

Wilson Preparatory Academy is a nonprofit, tuition-free charter school authorized by the state of North Carolina. As a charter school, Wilson Preparatory Academy will be open to all students who would otherwise qualify for enrollment in North Carolina Public Schools. The school will not discriminate against any student on the basis of ethnicity, national origin, gender, or disability. Wilson Preparatory Academy will open enrollment for the first year of its operation on Monday, January 13, 2014. Open enrollment will continue until 11:59 p.m. on Thursday, March 13, 2014 for the 2014-2015 school year.  At that time the determination will be made as to whether a lottery will be required, or if rolling enrollment will continue until all spots are filled in grades K-8. If there are more applicants than there are spots available, we will hold a lottery at 1 p.m. on Tuesday, March 18, 2014, in an open meeting. In subsequent years, the open enrollment period will run from October 1 to January 31, and the lottery will occur on the second Tuesday in February at 5PM. The lottery date, time and location will be published on the school’s website by January 15th of each year.

No criteria for admission will be used except the completed application. The application may be completed online through our website (www.wilsonpreparatoryacademy.org), unless a family is unable to access the site. In that case, we will provide a paper application to parents as requested. The application will include the student’s name, parent’s/guardian’s name, current address of student, phone number of parent/guardian, email of parent/guardian, county of residence, current grade level, student’s date of birth, current school, the name of any siblings already enrolled at the school (after the first year of opening), declaration of the student’s residence in the state of North Carolina, confirmation of access to email, parent email address and an indication as to how the family would like their children entered into the lottery.

If a lottery is needed our first year (2014-2015), each family will enter under one surname. The family must choose the grade level in which they would like their surname entered. If the surname is chosen and there are available spots in their respective grade level, siblings will be admitted.  If there is no space available in their respective grade level, siblings will be placed on the waitlist.

Enrollment Priority:
WILSON PREPARATORY ACADEMY will follow all rules and regulations regarding enrollment priority as specified in charter school law 115C-238.29F(g)(5).

The following groups will have enrollment priority at Wilson Preparatory Academy for the 2014/2015 school year in the order that follows but may not exceed 15% of the total population of the school:

1. Children of the initial Board of Directors

2. Children of full time employees.

The following groups will have enrollment priority at Wilson Preparatory Academy for subsequent school years in the order that follows as space permits in each grade:
1. Children of full time employees (may not exceed 15% of total school population)
2. Siblings of current students. (as determined by Charter School law G.S. 115C-238.29F(g)(5a)

Multiple Birth Siblings
If multiple birth siblings apply to the school, their surname will be entered once to represent all of the multiple birth siblings. If the multiple birth siblings are in different grades, the parent will be asked to choose the grade in which they would like their surname entered. If that surname is selected in the lottery, all of the multiple birth siblings will be admitted immediately.

Lottery for the 2014/2015 School Year
For the 2014/2015 school year, Wilson Preparatory Academy will begin the lottery with the eighth grade and work down towards Kindergarten. A total of six (6) spots in each grade will be held for those receiving enrollment priorities (teachers, staff, etc.) These slots will be held until all full time employees are hired by June 1, 2014. Remaining applicants will be selected via the same computer lottery system and will be placed on the waitlist in the order in which they are on the list. This wait list will be used in the event that a spot opens and the school chooses to fill the vacant position.

Lottery for the 2015/2016 school year and Subsequent Years
For subsequent years, Wilson Preparatory Academy will begin by having a lottery to determine the order in which the grade level lotteries will be held. The enrollment lottery will commence with a sibling lottery of the students admitted in the prior year if more siblings have applied than there are available spots. The lottery will continue by the grade level order chosen in the lottery with all of the siblings of the students admitted in the previous year until all of the grades have been completed. At that time, a wait list will be created and siblings will be placed on it by grade level in the order they are selected. Once the sibling lottery has been completed (if needed) the general lottery will begin. 25% of the available spots in each grade will be held for siblings of students currently in the lottery until the lottery has been completed. At that time, remaining spots in each grade level will be filled until 95% of all available spots in each grade level are filled. Once 95% of the spots in a grade level are filled for the coming school year, the school will add remaining applicants to the waitlist in the order they are selected from the lottery. This wait list will be used in the event that a spot opens and the school chooses to fill the vacant position.

Lottery Results
The school will post the results of the lottery on the website within 5 business days of the lottery. If a student has been admitted to the school, the parent/guardian of the student will be contacted via email unless they indicated on their application that they did not have access to email. If the parent is unable to receive email, an acceptance letter will be mailed to the child’s residence. The results and the wait list will be updated regularly to allow parents to determine their current place on the wait list. Parents of students placed on the waitlist will not receive communication via email or mail as to their students place on the waitlist. They will be asked to look at the waitlist information placed online to determine their spot on the wait list.

Students Applying after the Open Enrollment Period
Any students applying after the open enrollment period will be placed on the wait list directly after any waitlisted students from the lottery in the order the application was received.

Parent Information Meetings and Enrollment Forms
After the lottery, at least one parent or guardian and the child will be encouraged to attend a Parent Information Meeting to learn more about the school and accept or decline enrollment into the school. At the Parent Information Meeting, the parent/guardian will be given the enrollment forms, which will include a release of records form for LEA records, IEP information (if applicable), the home language survey questions, a copy of the child’s birth certificate and transfer request forms. Each family will be expected to complete all information as required by the NC DPI, which may include the Household Income Survey and proof of residence in NC. If a child is admitted to the school after the initial Parent Information Meetings, the parent and student will be encouraged to attend one of three subsequent parent meetings that will be scheduled throughout the spring and summer prior to the beginning of the following year’s classes. If the parent is unable to attend one of the Parent Information Meetings but notifies the school of their inability to do so, they will be mailed the necessary paperwork to enroll their student at Wilson Preparatory Academy.

Enrollment
Students Admitted before April 10 will have until May 1 to accept or decline enrollment. If a student is admitted after April 15, they will have 20 calendar days to return the paperwork from the date it was mailed to accept or decline enrollment. If a student is admitted after August 1, they will have 5 days to accept or decline enrollment at the school. If the school does not receive the enrollment paperwork back in the specified time period, the Director may decline enrollment to the student and offer the spot to the next student on the wait list. As spots at the school become available, the parent/guardian of the student will be contacted via email. If the parent does not have access to email and has specified that on their application, the school will mail a letter of acceptance to the child’s residence.

Wilson Preparatory Academy’s Right to Refuse Enrollment
Wilson Preparatory Academy reserves the right to refuse to enroll any student currently under a term of expulsion or suspension by his or her school until that term is over. Wilson Preparatory Academy reserves the right to refuse to enroll a student if a parent willingly and knowingly provided incorrect information on the enrollment application. If a student has accepted enrollment at the school, but does not appear at the school in the first 2 days of school, the school will make reasonable attempts to contact the parents. If there is no response from the parent by the 5th day of school, the school reserves the right to remove the student from their enrollment roster and offer the next student on the wait list the spot.

Returning Students
Current students at Wilson Preparatory Academy will not be required to re-enroll. They will be asked to sign a letter of intent for the coming year during the first week of February to allow the school to plan appropriately for the lottery. At the end of each year, a new application must be submitted for all students who are not currently enrolled at Wilson Preparatory Academy, including any student who is on the waiting list from the previous year.

Sample Lottery Scenario  
Siblings (half siblings, step siblings and foster children fall into this category according to House Bill 250) residing in the same household will be entered into the lottery together under one surname number.  When your surname is selected during the lottery, all of the children you have entered on the surname will be selected at the same time.  If there is still space in their respective grades, they will be admitted.  If there isn’t, they will be placed on the wait list.
For example, if you have 3 children in grades 1, 4, and 6 and you choose just one surname for all of them, the following scenarios are possible:

  1. The family’s surname is selected while there are still spots remaining in 6th, 4th and 1st grade.   All of the students on the surname will be admitted.
  2. The family’s surname is selected while there are still spots remaining in the 6th and 4th grades but not in the 1st grade.  The 6th and 4th grader will be admitted and the 1st grader will be placed on the wait list.
  3. The family’s surname is selected while there are still spots remaining in the 6th and 1st grades but not in the 4th grade.  The 6th and 1st grader would be admitted and the 4th grader will be placed on the wait list.
  4. The family’s surname is selected while there are still spots remaining in the 1st and 4th grades but not in the 6th grade.  The 1st and 4th grader would be admitted and the 6th grader will be placed on the wait list.
  5. The family’s surname is selected after all of the spots have been filled in the 6th, 4th and 1st grade.  The 6th, 4th and 1st grader will all be placed on their respective grade level wait lists.

Please note:  In the case of multiple birth siblings, the law requires the school to automatically admit all of them if one is admitted during the lottery process.  In the case that none of the multiple siblings are admitted and they are placed on the wait list, they will be placed on the wait list in the order in which they have been entered on the surname.